PROCURE-TO-PAY

The Shared Services Office provides Procure-to-Pay support for:

Check Requests

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Review check requests for compliance with University and Federal policies

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Support campus in resolving ePayment inquiries

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Collect tax documentation (e.g., W-9) for new vendors, as requested

Contracts and Projects

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Escalate contracts to Procurement Services (e.g., Center of Expertise or ‘CoE’) as needed

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Work with CoE to execute Requests for Proposals (RFPs) and Requests for Quotes (RFQs)

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Review and process ‘standard’ contracts

Credit Card and Expense Reimbursement

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Support campus in resolving GEMS and credit card issues

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Process GEMS applications and maintenance needs

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Review expense reports for compliance with University and Federal policies

Invoice Processing

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Receive and process invoices

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Route invoices to Units for approval as needed

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Process payments

Purchase Orders

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Support campus in resolving BuySite inquiries

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Review POs for compliance with University and Federal policies

Vendor Management

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Work with vendors to obtain necessary information for vendor setup or maintenance

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Setup and/or update vendor information in appropriate systems (e.g., ePayment, BuySite)