RESOURCES

We have created material to address concerns and create awareness about the Shared Services Office at UChicago. This page provides a wealth of information and will continue to be updated as more information becomes available.

Project and Process Updates

Process and Training Resources

HR Updates & Resources

Workday Recruiting Training Resources:

Workday Recruiting and Applicant Tracking Presentation

This presentation provides an overview of the Recruiting and Applicant Tracking process changes.

Below are descriptions of the new Workday Recruiting module Quick Reference Guides for HR Partners which have been posted on Workday@UChicago:

Creating a Job Requisition

This guide provides the Human Resource Partner the step by step process on how to create a job requisition for staff positions in Workday.

Managing Applicant Tracking in Workday

This guide provides the Human Resource Partner and the individual assigned to manage the applicant pool an overview of how to navigate Applicant Tracking in Workday.

The existing Quick Reference Guides listed below will be updated and posted on Workday@UChicago by December 14, 2017:

*If you have any QRGs saved on your computer, please be sure to download the updated documents.

Staff Posting Requirements

This guide provides an overview of positions that require posting.

Create Position and Edit Position Restrictions

This guide provides the Human Resource Partner the step by step process on how to create/edit staff, part time non-benefits eligible, and seasonal, temporary positions.

Hire

This guide provides the Human Resources Partner the step by step process on how to process the hire for staff, part time non-benefits eligible, and, seasonal, temporary positions.

The following Job Aids for HR Partners have been posted on the Shared Services Knowledge Base:

Terminology Guide

This guide provides a side-by-side vernacular comparison between UChicago Jobs and Workday Recruiting.

Job Description Template

This template provides guidance on how to enter the Job Description and Additional Job Description detail in a standardized format.

Data Management and Exits Resources:

Data Management and Exits Presentation

This presentation provides a overview of the Data Management and Exits process changes. Data Management covers: Personnel File Requests, Job Changes, and Additional Jobs and Payments for Short-Term Additional Jobs. Exits covers Voluntary and Involuntary Exits.

Shared Services HR Resources:

HR Services

Visit the Shared Services HR page to learn more about the changes that took effect in August 2017 in Shared Services HR.

What's Changing in HR video

Watch the What’s Changing in HR video to learn more about the changes taking place in Shared Services HR.

Payroll Services

Visit the Shared Services Payroll page to learn more about the changes that took effect in August 2017 in Shared Services Payroll.

Payroll Training Presentation

This training provides an overview of the roles and responsibilities as they relate to the Shared Services Payroll team as well as review how the Payroll team provides support to the University. The training also covers how to generate and review audit reports to identify discrepancies and outliers and understand typical payroll discrepancies, as well as how to submit a payroll adjustments, off-cycle payment requests and overpayment requests via ServiceNow.

Procure-to-Pay Updates & Resources
Procure-to-Pay Services

Visit the Shared Services Procure-to-Pay page for an overview of the services offered by the Share Services Procure-to-Pay team.

Intro to Procure-to-Pay Training Presentation

This training provides an overview of the Procure-to-Pay purchasing channels and systems and explain how to use the new Preferred Purchasing Guide in ServiceNow, initiate vendor set-up and modify requests in ServiceNow, differentiate between a preferred and contracted vendor, and identify supporting documentation required for reimbursable payments. This training is meant to provide an overview of Procure-to-Pay at the University of Chicago and is recommended for new employees or as a refresher for employees who want a broad overview of Procure-to-Pay.

ePayment Forum Presentation

This presentation provides an overview regarding check request changes and address any concerns or questions.

Preferred Purchasing Methods

This document is available to help you determine the preferred purchasing method and vendor(s) for specific goods or services.

What's Changing in Procure-to-Pay video

Watch the What’s Changing in Procure-to-Pay video to learn more about the changes that took effect in August 2017 in Shared Services Procure-to-Pay.