TRAINING COURSES

Select a training session below to review the course description and register. Please note, training is scheduled for September 11-22. If you have a question or are unable to register for training, please email sharedservicesinput@uchicago.edu.

Summary Videos

Partnering with Shared Services Introductory Video

This introductory video will provide an overview of the Shared Services Office services including the Help Desk and ServiceNow Portal.

What’s Changing in Human Resources Summary Video

This summary video will aim to provide an overview of all Human Resources Wave 1 changes.

What’s Changing in Payroll Summary Video

This summary video will aim to provide an overview of all Payroll Wave 1 changes.

Coming Soon: What’s Changing in Payroll Video

What’s Changing in Procure-to-Pay (P2P) Summary Video

This summary video will aim to provide an overview of all Procure-to-Pay Wave 1 changes.

What’s Changing in Procure-to-Pay (P2P) Contracts Summary Video

This summary video will aim to provide an overview of all Contract Wave 1 changes.

Register for Training

HR Data Management & Exits

HR Partners that work with staff are invited to learn about changes to the process, policies, roles, and responsibilities regarding HR Data Management and Exits. Specifically, this course details changes to the add job and change job processes, payments for short-term second jobs, and requesting a personnel file. In addition, this course outlines the resources available to units during the voluntary and involuntary exits processes. Please note, the process changes discussed in this training will not apply to student employees or academics.

Payroll

HR Partners and Budget Partners are invited to learn how the Shared Services Office will support Payroll at UChicago and explain how to generate and review audit reports, understand payroll discrepancies, and how to submit payroll adjustments, on-demand payment requests, and overpayments through ServiceNow.

ePayment Forum

Open sessions for faculty and staff to discuss what’s changing with check requests and address any concerns or questions. These forums are recommended for staff who currently perform Procure-to-Pay duties across campus and do not need a detailed refresher on systems and policies, but would rather focus on what is changing in Procure-to-Pay.

Intro to Procure-to-Pay (P2P)

This course will provide an overview of the Procure-to-Pay purchasing channels and systems and explain how to use the new Preferred Purchasing Guide in ServiceNow, initiate vendor set-up and modify requests in ServiceNow, differentiate between a preferred and contracted vendor, and identify supporting documentation required for reimbursable payments. This training is meant to provide an overview of Procure-to-Pay at the University of Chicago and is recommended for new employees or as a refresher for employees who want a broad overview of Procure-to-Pay.

BuySite Fundamentals

This course will cover the fundamentals of creating and approving requisitions in the University’s online procurement system, BuySite. This course is recommended for new employees or as a refresher for employees that want a broad overview of the BuySite system. (Note: there are no changes to BuySite as part of these initial process changes.)

Additional Resources