TRAINING COURSES
Select a training session below to review the course description and register. If you have a question or are unable to register for training, please email sharedservicesinput@uchicago.edu.
Summary Videos
Partnering with Shared Services Introductory Video
This introductory video will provide an overview of the Shared Services Office services including the Help Desk and ServiceNow Portal.
What’s Changing in Human Resources Summary Video
This summary video will aim to provide an overview of all Human Resources Wave 1 changes.
What’s Changing in Payroll Summary Video
This summary video will aim to provide an overview of all Payroll Wave 1 changes.
Coming Soon: What’s Changing in Payroll Video
What’s Changing in Procure-to-Pay (P2P) Summary Video
This summary video will aim to provide an overview of all Procure-to-Pay Wave 1 changes.
What’s Changing in Procure-to-Pay (P2P) Contracts Summary Video
This summary video will aim to provide an overview of all Contract Wave 1 changes.
Register for Training
Workday Recruit Camp
To assist with the UChicago Jobs to Workday Recruiting transition, Workday Recruit Camp open labs will be available for those that need assistance with any stage of the new recruitment process in Workday. These sessions will be held weekly in computer labs, where support will be provided on specific job requisition creation or an opportunity for you to log into the training environment and explore the module.
Workday Recruitment Training
HR Partners and hiring managers, who work with staff, are invited to learn about the upcoming changes to the process, policies, roles, and responsibilities regarding Recruitment and Applicant Tracking, as we roll out the Workday Recruitment module. Specifically, this course will demonstrate the step-by-step process on how to create a Job Requisition in Workday and manage Applicant Tracking in Workday. We will review the policies regarding job posting requirements and exceptions, additional outreach requirements for the identified underutilized population, job description standardization, changes to background checks, and reference check requirements. Please note, the process changes discussed in this training will not apply to academics, students or post doc populations.
Previous Training Sessions Summer 2017
HR Data Management & Exits
HR Partners that work with staff are invited to learn about changes to the process, policies, roles, and responsibilities regarding HR Data Management and Exits. Specifically, this course details changes to the add job and change job processes, payments for short-term second jobs, and requesting a personnel file. In addition, this course outlines the resources available to units during the voluntary and involuntary exits processes. Please note, the process changes discussed in this training will not apply to student employees or academics.
ePayment Forum
Open sessions for faculty and staff to discuss what’s changing with check requests and address any concerns or questions. These forums are recommended for staff who currently perform Procure-to-Pay duties across campus and do not need a detailed refresher on systems and policies, but would rather focus on what is changing in Procure-to-Pay.
Intro to Procure-to-Pay (P2P)
This course will provide an overview of the Procure-to-Pay purchasing channels and systems and explain how to use the new Preferred Purchasing Guide in ServiceNow, initiate vendor set-up and modify requests in ServiceNow, differentiate between a preferred and contracted vendor, and identify supporting documentation required for reimbursable payments. This training is meant to provide an overview of Procure-to-Pay at the University of Chicago and is recommended for new employees or as a refresher for employees who want a broad overview of Procure-to-Pay.
Payroll
HR Partners and Budget Partners are invited to learn how the Shared Services Office will support Payroll at UChicago and explain how to generate and review audit reports, understand payroll discrepancies, and how to submit payroll adjustments, on-demand payment requests, and overpayments through ServiceNow.
ePayment Forum
Open sessions for faculty and staff to discuss what’s changing with check requests and address any concerns or questions. These forums are recommended for staff who currently perform Procure-to-Pay duties across campus and do not need a detailed refresher on systems and policies, but would rather focus on what is changing in Procure-to-Pay.
Intro to Procure-to-Pay (P2P)
This course will provide an overview of the Procure-to-Pay purchasing channels and systems and explain how to use the new Preferred Purchasing Guide in ServiceNow, initiate vendor set-up and modify requests in ServiceNow, differentiate between a preferred and contracted vendor, and identify supporting documentation required for reimbursable payments. This training is meant to provide an overview of Procure-to-Pay at the University of Chicago and is recommended for new employees or as a refresher for employees who want a broad overview of Procure-to-Pay.
HR Data Management & Exits
HR Partners that work with staff are invited to learn about changes to the process, policies, roles, and responsibilities regarding HR Data Management and Exits. Specifically, this course details changes to the add job and change job processes, payments for short-term second jobs, and requesting a personnel file. In addition, this course outlines the resources available to units during the voluntary and involuntary exits processes. Please note, the process changes discussed in this training will not apply to student employees or academics.
Payroll
HR Partners and Budget Partners are invited to learn how the Shared Services Office will support Payroll at UChicago and explain how to generate and review audit reports, understand payroll discrepancies, and how to submit payroll adjustments, on-demand payment requests, and overpayments through ServiceNow.
BuySite Fundamentals
This course will cover the fundamentals of creating and approving requisitions in the University’s online procurement system, BuySite. This course is recommended for new employees or as a refresher for employees that want a broad overview of the BuySite system. (Note: there are no changes to BuySite as part of these initial process changes.)