PROCURE-TO-PAY
The Shared Services Office provides Procure-to-Pay support for:
Check Requests
Review check requests for compliance with University and Federal policies
Support campus in resolving ePayment inquiries
Collect tax documentation (e.g., W-9) for new vendors, as requested
Contracts and Projects
Escalate contracts to Procurement Services (e.g., Center of Expertise or ‘CoE’) as needed
Work with CoE to execute Requests for Proposals (RFPs) and Requests for Quotes (RFQs)
Review and process ‘standard’ contracts
Credit Card and Expense Reimbursement
Support campus in resolving GEMS and credit card issues
Process GEMS applications and maintenance needs
Review expense reports for compliance with University and Federal policies
Invoice Processing
Receive and process invoices
Route invoices to Units for approval as needed
Process payments
Purchase Orders
Support campus in resolving BuySite inquiries
Review POs for compliance with University and Federal policies
Vendor Management
Work with vendors to obtain necessary information for vendor setup or maintenance
Setup and/or update vendor information in appropriate systems (e.g., ePayment, BuySite)