RESOURCES

We have created material to address concerns and create awareness about the Shared Services Office at UChicago. This page provides a wealth of information and will continue to be updated as more information becomes available.

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Project and Process Updates

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Provost Quarterly Updates

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Process and Training Resources

Project and Process Updates

Overview of the Shared Services Office (August 2017)

Shared Services Flyer (August 2017)

Spring Project Update Presentation (May 2017)

Recent Faculty Forum Presentation (May 2017)

Recent Staff Forum Presentation (May 2017)

AMSS Process Summaries (May 2017)

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Provost Quarterly Updates

Provost Quarterly Update (Summer 2017)

Provost Quarterly Update (Spring 2017)

Provost Quarterly Update (Winter 2017)

Provost Quarterly Update (Summer 2016)

Provost Quarterly Update (Autumn 2016)

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Process and Training Resources

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HR Updates & Resources

Workday Recruiting Training Resources

Data Management & Exits Resources

HR Shared Services Resources

Payroll Updates & Resources

Payroll Updates and Resources

Procure-to-Pay Updates & Resources

Procure-to-Pay Updates and Resources

HR Updates & Resources

Workday Recruiting Training Resources:

Workday Recruiting and Applicant Tracking Presentation
This presentation provides an overview of the Recruiting and Applicant Tracking process changes.

Below are descriptions of the new Workday Recruiting module Quick Reference Guides for HR Partners which have been posted on Workday@UChicago:

Create Job Requisition
This guide provides the Human Resource Partner the step by step process on how to create a job requisition for staff positions in Workday.
Applicant Tracking
This guide provides the Human Resource Partner and the individual assigned to manage the applicant pool an overview of how to navigate Applicant Tracking in Workday.

The existing Quick Reference Guides listed below will be updated and posted on Workday@UChicago by December 14, 2017:

*If you have any QRGs saved on your computer, please be sure to download the updated documents.

Posting Requirements for Staff Positions
This guide provides an overview of positions that require posting.
Create Position and Edit Position Restrictions
This guide provides the Human Resource Partner the step by step process on how to create/edit staff, part time non-benefits eligible, and seasonal, temporary positions.
Hire
These guides provide the Human Resources Partner the step by step process on how to process the hire for staff, part time non-benefits eligible, and, seasonal, temporary positions posted and not posted in Workday.

The following Job Aids for HR Partners have been posted on the Shared Services Knowledge Base:

Terminology Guide
This guide provides a side-by-side vernacular comparison between UChicago Jobs and Workday Recruiting.
Job Description Template
This template provides guidance on how to enter the Job Description and Additional Job Description detail in a standardized format.

Data Management and Exits Resources:

Data Management and Exits Presentation
This presentation provides a overview of the Data Management and Exits process changes. Data Management covers: Personnel File Requests, Job Changes, and Additional Jobs and Payments for Short-Term Additional Jobs. Exits covers Voluntary and Involuntary Exits.

Shared Services HR Resources:

HR Services
Visit the Shared Services HR page to learn more about the changes that took effect in August 2017 in Shared Services HR.
What's Changing in HR video
Watch the What’s Changing in HR video to learn more about the changes taking place in Shared Services HR.
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Payroll Updates & Resources
Payroll Services
Visit the Shared Services Payroll page to learn more about the changes that took effect in August 2017 in Shared Services Payroll.
Payroll Training Presentation
This training provides an overview of the roles and responsibilities as they relate to the Shared Services Payroll team as well as review how the Payroll team provides support to the University. The training also covers how to generate and review audit reports to identify discrepancies and outliers and understand typical payroll discrepancies, as well as how to submit a payroll adjustments, off-cycle payment requests and overpayment requests via ServiceNow.
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Procure-to-Pay Updates & Resources
Procure-to-Pay Services
Visit the Shared Services Procure-to-Pay page for an overview of the services offered by the Share Services Procure-to-Pay team.
Intro to Procure-to-Pay Training Presentation
This training provides an overview of the Procure-to-Pay purchasing channels and systems and explain how to use the new Preferred Purchasing Guide in ServiceNow, initiate vendor set-up and modify requests in ServiceNow, differentiate between a preferred and contracted vendor, and identify supporting documentation required for reimbursable payments. This training is meant to provide an overview of Procure-to-Pay at the University of Chicago and is recommended for new employees or as a refresher for employees who want a broad overview of Procure-to-Pay.
ePayment Forum Presentation
This presentation provides an overview regarding check request changes and address any concerns or questions.
ePayment Forum FAQ
This FAQ document provides an overview of the questions asked in the ePayment Forum.
Preferred Purchasing Methods
This document is available to help you determine the preferred purchasing method and vendor(s) for specific goods or services.
What's Changing in Procure-to-Pay video
Watch the What’s Changing in Procure-to-Pay video to learn more about the changes that took effect in August 2017 in Shared Services Procure-to-Pay.
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HR Updates & Resources

Workday Recruiting Training  Resources
This presentation provides an overview of the Recruiting and Applicant Tracking process changes.

This guide provides the Human Resource Partner the step by step process on how to create a job requisition for staff positions in Workday.

This guide provides the Human Resource Partner and the individual assigned to manage the applicant pool an overview of how to navigate Applicant Tracking in Workday.

This guide provides an overview of positions that require posting.

This guide provides the Human Resource Partner the step by step process on how to create/edit staff, part time non-benefits eligible, and seasonal, temporary positions.

These guides provide the Human Resources Partner the step by step process on how to process the hire for staff, part time non-benefits eligible, and, seasonal, temporary positions posted and not posted in Workday.

This guide provides a side-by-side vernacular comparison between UChicago Jobs and Workday Recruiting.

(Note: Job Aids for HR Partners have been posted on the Shared Services Knowledge Base.)

This template provides guidance on how to enter the Job Description and Additional Job Description detail in a standardized format.

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Data Management and Exits Resources

This presentation provides a overview of the Data Management and Exits process changes. Data Management covers: Personnel File Requests, Job Changes, and Additional Jobs and Payments for Short-Term Additional Jobs. Exits covers Voluntary and Involuntary Exits.

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Shared Services HR Resources

Visit the Shared Services HR page to learn more about the changes that took effect in August 2017 in Shared Services HR.

Watch the What’s Changing in HR video to learn more about the changes taking place in Shared Services HR.

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Payroll Updates & Resources

Visit the Shared Services Payroll page to learn more about the changes that took effect in August 2017 in Shared Services Payroll.

This training provides an overview of the roles and responsibilities as they relate to the Shared Services Payroll team as well as review how the Payroll team provides support to the University. The training also covers how to generate and review audit reports to identify discrepancies and outliers and understand typical payroll discrepancies, as well as how to submit a payroll adjustments, off-cycle payment requests and overpayment requests via ServiceNow.
Back to top

Procure-to-Pay Updates & Resources

This training provides an overview of the Procure-to-Pay purchasing channels and systems and explain how to use the new Preferred Purchasing Guide in ServiceNow, initiate vendor set-up and modify requests in ServiceNow, differentiate between a preferred and contracted vendor, and identify supporting documentation required for reimbursable payments. This training is meant to provide an overview of Procure-to-Pay at the University of Chicago and is recommended for new employees or as a refresher for employees who want a broad overview of Procure-to-Pay.
Visit the Shared Services Procure-to-Pay page for an overview of the services offered by the Share Services Procure-to-Pay team.
This presentation provides an overview regarding check request changes and address any concerns or questions.
This FAQ document provides an overview of the questions asked in the ePayment Forum.
This document is available to help you determine the preferred purchasing method and vendor(s) for specific goods or services.
Watch the What’s Changing in Procure-to-Pay video to learn more about the changes that took effect in August 2017 in Shared Services Procure-to-Pay.
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Additional Resources

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UChicago Training

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Shared Services Training