HUMAN RESOURCES
The Shared Services Office provides Human Resources support for:
Compensation Activities
Review and approve union base pay changes
Review and approve one-time payments for all bi-weekly staff and monthly temporary/seasonal staff
Review and approve temporary/seasonal/union staff compensation activities if no segregation of duties in unit
Staff Recruitment
Review and post job requisitions in Workday
Post and remove postings on external job boards
Perform reference checks when requested by unit
Initiate and clear background checks
Exits
Review and approve voluntary and involuntary exits
Process one-time payments for severances when requested by the unit
Conduct exit interviews when requested by staff
Compile information from exit surveys
Disseminate exit analysis to participating units and Center of Expertise
Data Management
Process sub-processes for Change Job for staff/temporary/seasonal employees
Process sub-processes for Add Job for staff/temporary/seasonal employees
Set up Additional Job for staff/temporary/seasonal employees if requested by the unit
Process personnel file requests for staff
Review and approve personal information changes submitted by staff/temporary/seasonal employees
Assign Pay Group
Review employment eligibility for Hire
Review and approve Period Activity Pay payments
Review and approve Amend Form I-9
Review and approve primary job switches
Conduct ERISA hours review
Confirm background check completion
Manage data changes
Student Employment
Process various student employment related transactions including Federal Work Study and verification of student status
Time Tracking and Absence
Provide training through videos, QRGs, and instructor-led training sessions
Provide guidance on policies and contracts
Provide support using the Workday system
Assist in data correction for user profiles
Provide assistance in troubleshooting swipe clock device errors, outages, and general technical support